THE REGIONAL MUNICIPALITY OF NIAGARA

CORPORATE SERVICES COMMITTEE

MINUTES

CSC 9-2024
-
Council Chamber - In Person and Electronic Meeting
Niagara Region Headquarters, Campbell West
1815 Sir Isaac Brock Way, Thorold, ON
Committee:
  • Bateman, 
  • Bradley (Regional Chair), 
  • Davies, 
  • Diodati, 
  • Foster (Committee Chair), 
  • Ganann, 
  • Grant, 
  • Heit, 
  • Redekop, 
  • Secord, 
  • Siscoe, 
  • Whalen (Committee Vice-Chair) , 
  • and Zalepa 
Absent/Regrets:
  • Campion 
  • and Gale 
Staff:
  • A. Basic, Legislative Coordinator, 
  • B. Brens, Associate Director, Budget Planning & Strategy, 
  • D. Gibbs, Director, Legal & Court Services, 
  • L. Gigliotti, Acting Director, People Services and Organizational Development, 
  • S. Hendrie, Chief Information Officer, 
  • F. Meffe, Director, Human Resources, 
  • B. Menage, Director, Procurement & Strategic Acquisitions, 
  • A.-M. Norio, Regional Clerk, 
  • M. Sergi, Commissioner, Growth Strategy & Economic Development, 
  • and M. Steele, Associate Director, Reporting & Analysis 

1.
CALL TO ORDER

 

Committee Chair Foster called the meeting to order at 9:32 a.m.

2.
LAND ACKNOWLEDGEMENT STATEMENT

 

Committee Chair Foster read the Land Acknowledgement Statement.

3.
DISCLOSURES OF PECUNIARY INTEREST

 

There were no disclosures of pecuniary interest.

4.
PRESENTATIONS

 

There were no presentations.

5.
DELEGATIONS

 

5.1
Information and Background with Respect to Trent Lakes Developments Inc.

 

5.1.1
Ahmed Khan, Trent Lakes Developments Inc.

This item has attachments. 
1.CSC-C 9-2024 Delegation Request A. Khan_Redacted.pdf

Ahmed Khan, Trent Lakes Developments Inc., delegated to Committee to request an extension of their Regional Development Charges (RDC) Agreement for an additional year, for their property located at 7667 Chippawa Creek Road, Niagara Falls.

6.
ITEMS FOR CONSIDERATION

 

6.1
CSD 41-2024

This item has attachments. 
1.CSD 41-2024 - Trespass By-law and Conduct of Persons Policy.pdf
2.Public Conduct Policy - Appendix 1.pdf
3.Trespass By-law - Appendix 2.pdf
4.Public Conduct Procedure - Appendix 3.pdf

Trespass By-law and Conduct of Persons Policy

  • Moved byCouncillor Secord
    Seconded byCouncillor Heit

    That Report CSD 41-2024, dated October 9, 2024, respecting Trespass By-law and Conduct of Persons Policy, BE RECEIVED and the following recommendations BE APPROVED:

    1. That Council APPROVE the Public Conduct Policy attached as Appendix A to Report CSD 41-2024 and REPEAL Corporate Policy C-A-025 Managing Public Spaces in a Safe and Welcoming Environment, including the related Procedure; and
    2. That Council APPROVE the Trespass By-law in the form attached as Appendix B to Report CSD 41-2024.


6.2
CSD 49-2024

This item has attachments. 
1.CSD 49-2024 Gilmore Lodge LTC Construction – Amendment to Construction Agreement.pdf
2.Appendix 1 - Gilmore LTC Total Estimated Project Cost (002).pdf

Gilmore Lodge LTC Construction - Amendment to Construction Agreement

  • Moved byCouncillor Davies
    Seconded byCouncillor Whalen

    That Report CSD 49-2024, dated October 9, 2024, respecting Gilmore Lodge LTC Construction – Amendment to Construction Agreement, BE RECEIVED and the following recommendations BE APPROVED:

    1. That the CCDC-2 stipulated price contract of $80,754,320 (including 13% HST) (the “Construction Contract”) awarded to WCC Construction Canada, ULC o/a Walsh Canada (“Walsh”) for the construction of the Gilmore Lodge Long Term Care Facility in Fort Erie BE INCREASED by $875,750 (including 13% HST), for a total revised contract price of $81,630,070; and
    2. That the Regional Chair and the Regional Clerk BE AUTHORIZED to execute an amendment to the Construction Contract to reflect the increase in total contract price provided for in Recommendation 1, above, provided that the amendment is otherwise in a form satisfactory to the director of legal services.


    Carried

6.3
HR 8-2024

This item has attachments. 
1.HR 8-2024 UKG Kronos Time and Attendance Software Contract Renewal.pdf
2.HR 8-2024 Appendix 1.pdf

UKG Kronos Time and Attendance Software Contract Renewal

  • Moved byCouncillor Grant
    Seconded byCouncillor Zalepa

    That Report HR 8-2024, dated October 9, 2024, respecting UKG Kronos Time and Attendance Software Contract Renewal, BE RECEIVED and the following recommendations BE APPROVED:

    1. That the renewal of the UKG Kronos Time and Attendance Software Agreement contract BE APPROVED at an annual cost of $446,090 (including 13% HST) for a guaranteed fixed period of five (5) years for a total cost of $2,230,450 (including 13% HST);
    2. That a capital budget adjustment in the amount of $519,533 gross and net BE APPROVED for the Time and Attendance Application Upgrade and BE FUNDED from the Capital Variance Project – Levy; and
    3. That the Regional Clerk and the Regional Chair BE AUTHORIZED to execute a Master Services Agreement, or similar, with Kronos Canadian Systems Inc. (a UKG Company), together with any other necessary ancillary agreement(s), in order to: (i) migrate The Regional Municipality of Niagara’s use of its current on premises time and attendance software application to a cloud-based platform; and (ii) obtain the use of the necessary subscription based ‘UKG Pro’ time and attendance products for a five (5) year term, as outlined in this report, provided that all such agreement(s) are in a form satisfactory to the Director of Legal and Court Services.


    Carried

7.
CONSENT ITEMS FOR INFORMATION

 

7.1
CSD 32-2024

This item has attachments. 
1.CSD 32-2024 Low-Income Seniors and Disability Property Tax Deferral Program.pdf

Low-Income Seniors & Disability Property Tax Deferral Program

  • Moved byCouncillor Siscoe
    Seconded byCouncillor Diodati

    That Report CSD 32-2024, dated October 9, 2024, respecting Low-Income Seniors & Disability Property Tax Deferral Program, BE RECEIVED.



    Carried

  • That Report CSD 32-2024, dated October 9, 2024, respecting Low-Income Seniors & Disability Property Tax Deferral Program, BE RECEIVED; and

    That staff BE DIRECTED to provide a report on the City of St. Catharines Older Homeowner Tax Deferral Program.



    Carried

7.2
CSC-C 10-2024

This item has attachments. 
1.CSC-C 10-2024 Development Charges Memo - 7667 Chippawa Creek Road, Niagara Falls.pdf

Information and Background with Respect to Trent Lakes Developments Inc.

  • Moved byCouncillor Ganann
    Seconded byCouncillor Zalepa

    That Memorandum CSC-C 10-2024, dated October 9, 2024, respecting Information and Background with Respect to Trent Lakes Developments Inc., BE RECEIVED.



  • Moved byCouncillor Diodati
    Seconded byCouncillor Heit

    That Memorandum CSC-C 10-2024, dated October 9, 2024, respecting Information and Background with Respect to Trent Lakes Developments Inc., BE RECEIVED; and

    That Council AUTHORIZE Commissioner of Corporate Services and Chief Administrative Officer to enter into any such agreement necessary to implement a one year extension.



    Carried

  • That Memorandum CSC-C 10-2024, dated October 9, 2024, respecting Information and Background with Respect to Trent Lakes Developments Inc., BE RECEIVED; and

    That Council AUTHORIZE Commissioner of Corporate Services and Chief Administrative Officer to enter into any such agreement necessary to implement a one year extension.



    Carried

8.
OTHER BUSINESS

 

9.
CLOSED SESSION

 

Committee resolved into Closed Session at 10:33 a.m.

  • Moved byCouncillor Redekop
    Seconded byCouncillor Heit

    That this Committee DO NOW MOVE into closed session for the purpose of receiving information of a confidential nature respecting:

    A Matter respecting Personal Matters about Identifiable Individuals and Labour Relations or Employee Negotiations under s. 239(2) of the Municipal Act, 2001 - Non Union Compensation Review Phase Two Update



    Carried

9.1
Confidential HR 7-2024

 

9.2
Confidential HR 6-2024

 

10.
BUSINESS ARISING FROM CLOSED SESSION ITEMS

 

10.1
Confidential HR 7-2024

 

A Matter respecting Personal Matters about Identifiable Individuals and Labour Relations or Employee Negotiations under s. 239(2) of the Municipal Act, 2001 

  • Moved byCouncillor Diodati
    Seconded byCouncillor Secord

    That Confidential HR 7-2024, dated October 9, 2024, respecting A Matter respecting Personal Matters about Identifiable Individuals and Labour Relations or Employee Negotiations under s. 239(2) of the Municipal Act, 2001 - Non Union Compensation Review Phase Two Update, BE DEFERRED to the Corporate Services meeting being held on November 6, 2024.



    Carried

10.2
Confidential HR 6-2024

 

A Matter of Labour Relations or Employee Negotiations under s. 239(2) of the Municipal Act, 2001 - Labour Relations Strategy for Upcoming Collective Bargaining with CUPE Locals 1287 and 1757

  • Moved byCouncillor Whalen
    Seconded byCouncillor Heit

    That Confidential HR 6-2024, dated October 9, 2024, respecting A Matter of Labour Relations or Employee Negotiations under s. 239(2) of the Municipal Act, 2001 - Labour Relations Strategy for Upcoming Collective Bargaining with CUPE Locals 1287 and 1757, BE RECEIVED and the recommendations contained therein, BE APPROVED.



    Carried

11.
NEXT MEETING

 

The next meeting will be held on Wednesday, November 6, 2024, at 9:30 a.m. in the Council Chamber, Regional Headquarters.

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12.
ADJOURNMENT

 
​There being no further business, the meeting adjourned at 11:46 p.m.
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